If you’re an entrepreneur, CEO or manager, you’ve probably held a meeting or two in your time. Maybe for a brainstorming session with your team or a pitch to potential clients. No matter the reason, meetings are an integral part of any business.
But while you might be tempted to hold them in your personal office, in a coffee shop or on Zoom, sometimes there’s just no substitute for an office meeting room. A meeting room is essential for communication inside and outside your company – but not all businesses have them.
If you don’t have a dedicated meeting space and are considering an office with private meeting rooms in London, this guide is for you. It covers everything you need to know about office meeting rooms, including their benefits, different types and costs. Let’s get stuck in.
Find Offices with Private Meeting Rooms in London
At Canvas, we have offices all over London with private meeting rooms. We offer a range of layouts (including custom) with a simple, flexible contract.
What is an office meeting room?
Private meeting rooms are a popular option for businesses of all sizes, from tech giants to small-team startups. Photo credit: Canvas Offices.
While it might seem pretty straightforward, an office meeting room is more than just a room to hold meetings in. On the surface, they’re usually furnished with a conference table, chairs and occasionally a whiteboard. But while the furnishing is often quite formal, an office meeting room is simply a space you and your team can gather for any kind of meeting.
(Plus, a lot of modern meeting rooms are a lot more inviting than what most people picture when they think of a meeting room. Check out these inspiring office designs in London)
Office meeting rooms are often used for a range of activities beyond meetings, including:
- – Team-building exercise
- – Brainstorming sessions
- – Collaborative work
Businesses of all sizes make use of office meeting spaces. The size of the meeting room is usually determined by the size and needs of the company. As the requirements of different companies vary, there are a couple of types of meeting rooms available.
Types of office meeting room
Private meeting rooms
A private meeting room is a space that is purely for use by one business. It’s ideal for companies that have a lot of meetings for confidential or sensitive conversations. It’s typically isolated from the rest of the office and may have additional features like soundproofing to ensure privacy.
Private meeting rooms are often used by businesses to discuss sensitive topics. This could be anything from new product launches to mergers and acquisitions. They can also be used for personal conversations, such as performance reviews or disciplinary actions.
Shared meeting rooms
Shared meeting rooms are, simply put, meeting rooms that anyone can use. These rooms can be found all around London in libraries, community centres, and some workplaces. The idea behind shared meeting rooms is that they provide a space to gather and collaborate on projects or discuss important matters.
Due to the nature of shared meeting rooms, there are limitations on who can use them and when. But for the most part, they can be extremely beneficial for those who need a place to meet occasionally but don’t need a permanent meeting room.
The benefits of in-office meeting rooms
Private meeting rooms have several benefits for businesses of all sizes. Photo credit: Canvas Offices, Luke Street, Shoreditch.
The most obvious benefit of having an office meeting room is having a space to hold meetings with your team. But that’s not where the benefits end. Whether you have a private or shared meeting room, there are plenty of other benefits for your business and team, including:
1. Improved Communication
When you have regular meetings in an office meeting room, it can improve communication between you and your employees. This is because it gives you a dedicated space to touch base with one another and discuss whatever topics need to be addressed without the usual “hey, can you hear me? Oh, I think your connection might be funny. Can you hear me now? Oh, no, you go.” that comes with Zoom calls.
You can also use this time to share any updates or changes with the team, so everyone is on the same page. Plus, holding meetings in a meeting room face to face can help reduce distractions and allow everyone to focus on the task at hand.
2. Boosted Morale
Spending time in an office meeting room can also boost morale among employees. This is because it shows that you’re invested in their development and want to give them the tools they need to succeed.
It also demonstrates that you value their input and want to create an environment where they can collaborate and share ideas freely. When morale is high, employees are more productive, which can only benefit your business as a whole.
3. Enhanced Creativity
A stimulating environment like an office meeting room can massively enhance employee creativity. This allows them to brainstorm new ideas and think outside the box.
It’s important to encourage creativity as it can lead to new products, services, or initiatives that can grow your business. Creativity can also improve problem-solving skills, which can come in handy when faced with challenges down the road.
4. Increased Productivity
Using an office meeting room increases productivity by allowing employees time away from their desks to work on tasks or projects. This dedicated time can help them stay on track and avoid getting sidetracked by other tasks.
Plus, being in a different environment can also help refresh employees and give them a new perspective on their work. When productivity is increased, it can only benefit your bottom line.
5. Improved brand image
If you’re running a business, it’s essential to put your best foot forward at all times. That includes having a professional meeting space where you can host clients, partners, and employees. Having a designated meeting room shows that you’re serious about your business. It shows that you’re committed to providing a comfortable and productive space for everyone involved.
It also says that you’re organised and have your act together. First impressions are everything, whether it’s a client meeting or a job interview. So it’s worth investing in a meeting room that will make your business look good. In the end, it could be the difference between clinching a deal and losing out on an opportunity.
The costs of meeting rooms in London
The cost of private meeting rooms varies across London depending on the area and how central they are. Photo credit: Canvas Offices.
The cost of renting a meeting room in the UK varies depending on the location and size of the room. Generally speaking, central London is the most expensive place to rent a meeting room, starting at around £50 per hour (source: tagvenue.com). But if you’re looking to save money, consider renting a meeting room in a less central location. Prices in Mayfair, for example, start are likely to higher than in Shoreditch office spaces.
Of course, the size of the meeting room also impacts the price. If you need a large conference room for a big team meeting, you can expect to pay more than if you’re just renting a small boardroom for a quick catch-up with a few colleagues.
One of the best ways to save money on meeting rooms is to find an office space provider that includes access to meeting rooms as part of your lease. This is an ideal solution for small and medium-sized businesses that don’t need private, dedicated meeting rooms all the time.
Let’s take a look at meeting rooms options across London.
Meeting rooms in Shoreditch
The cost of meeting rooms in Shoreditch ranges quite a bit. Depending on your needs, you can find meeting spaces from as little as £20 an hour – although they’re rare and not particularly private. Meeting room costs in Shoreditch can go into thousands of pounds an hour, but the average is between £100 and £300 an hour.
By renting an office in Shoreditch with access to meeting rooms like the one pictured above, you could save a lot of money for your business. You’ll also save yourself the time of finding and booking the space.
Find office space with meeting room access in Shoreditch
Meeting rooms in Mayfair
Mayfair is known to be one of the most expensive parts of London and private meeting rooms often come at a premium. Photo credit: Canvas Offices, Duke Street, Mayfair.
If you’re familiar with London, it will be no surprise that the cost of meeting rooms in Mayfair is relatively high. If you’re lucky, you can find meeting space for around £60 at the lower end of the scale. At the top end, you could be looking at around £500 for an afternoon.
If you’re planning to hold fairly regular meetings in Mayfair, you can see how quickly the costs will rack up. But if you’ve got your heart set on holding your meetings in Mayfair, you can rent office space from a provider that gives you access to their meeting rooms in all their office buildings across London.
Find office space with meeting room access in Mayfair
Find an office space with inclusive meeting room access
A private meeting room in Clerkenwell Photo credit: Canvas Offices, Albemarle Way, Clerkenwell.
As an entrepreneur, there are plenty of benefits that come with renting out an office with meeting room access. From being able to accommodate more people to impressing potential clients. And while it might seem like a luxury at first glance, renting an office with access to meeting rooms is much more affordable than most people realise.
At Canvas Offices, we specialise in providing businesses of all sizes with flexible office options. We provide our customers with round-the-clock access to meeting rooms in all of our office buildings across London. All you need to do is use our simple booking software to book your slot, and you’re good to go.
But that’s not all we do. By renting one of our office spaces in London, you’ll get access to meeting rooms and other communal areas, including kitchens, shower facilities, focus booths and break-out areas.
Find your next office with Canvas Offices today and enjoy the benefits of flexible office space in London. Contact us today to find out more or explore our offices online.
Find Offices with Private Meeting Rooms in London
At Canvas, we have offices all over London with private meeting rooms. We offer a range of layouts (including custom) with a simple, flexible contract.
